A macOS app for matching invoices with bank statements. Acta streamlines accounting reconciliation by automatically linking your invoices to corresponding bank transactions.
Acta helps you:
- Import invoices (PDF or images)
- Import bank statements (CSV files)
- Match them automatically and verify the results
Your data syncs across devices via iCloud.
- Install Acta from the latest GitHub release
- Launch the app - you'll be guided through onboarding
- Enter your name or company name
- Used to determine invoice direction (incoming vs. outgoing payments)
- Prevents your own name from being used as a vendor name
- Add your OpenRouter API key
- Required for OCR processing to extract data from invoice documents
- Get your API key from openrouter.ai
- Can be added later in Settings if you skip onboarding
Drag and drop PDF or image files into the Invoices view, or use File > Import Invoice (⌘I).
Supported formats: PDF, JPEG, PNG, HEIC, GIF, TIFF, BMP, WebP
The app automatically detects duplicate files to prevent re-importing the same invoice.
After importing, Acta extracts invoice data using OCR (optical character recognition). The system automatically extracts:
- Vendor name
- Invoice number
- Date
- Total amount
- Pre-tax amount
- Tax percentage
- Currency
- Direction (incoming/outgoing)
Once processed, invoices move from New to Processed status.
Note: OCR requires an OpenRouter API key, which you can configure during onboarding or in Settings.
Open Review Invoices (⌘⇧R) to verify OCR-extracted data:
- View the original document alongside extracted fields
- Edit any incorrectly extracted values
- Approve to mark as OCR Verified
- Navigate between invoices with ⌘← and ⌘→
After verification, files are automatically renamed using the vendor name and date for easy organization.
Import your bank statements as CSV files. The import wizard helps you configure:
- Delimiter: Auto-detected (comma, semicolon, tab, or pipe)
- Row selection: Skip header/footer rows as needed
- Column mapping: Specify which columns contain the date, vendor, reference, amount, and currency
- Date format: Select the format used in your CSV
- Decimal separator: Choose between
.or,for decimal points - Blacklist filters: Exclude certain transactions (e.g., internal transfers) by keyword
A live preview shows how your data will be parsed before importing.
After importing bank statements, Acta automatically links them to invoices based on:
- Amount: Exact match (accounting for currency and direction)
- Date: Within a 7-day window
A match is only created when there's exactly one invoice that fits these criteria, avoiding ambiguous links. Matched statements move to Linked status.
Open Review Links (⌘⇧L) to verify automatic matches:
- View matched invoice and bank statement side-by-side
- See warnings if amounts don't match exactly
- Approve valid links or reassign to a different invoice
- Mark as Verified once confirmed
After approval, both the invoice and bank statement are marked as Statement Verified and Verified respectively, completing the reconciliation workflow.
Each invoice progresses through these statuses:
Invoices:
| Status | Meaning |
|---|---|
| New | Imported but not yet processed |
| Processed | OCR extraction completed |
| OCR Verified | User reviewed and approved OCR data |
| Statement Verified | Linked to a bank statement and verified |
Bank Statements:
| Status | Meaning |
|---|---|
| Unlinked | No matching invoice found |
| Linked | Automatically matched to an invoice |
| Verified | Link reviewed and approved by user |
- Search and filter to quickly find specific invoices or statements.
- Toggle Views with ⌘1 for Invoices and ⌘2 for bank statements
- iCloud Drive: All imported invoices are stored in a iCloud Drive folder for automatic backup and cross-device access.
- macOS
- iCloud account (for document storage and sync)
- OpenRouter API key (for OCR features)